Current Vacancies

Project Coordinator

Download the PDF and/or view the posting details below.

• Wage: $25/hr at 15 hrs/week

• Reports to: Executive Director and Board of Directors

• Position Type: Part-time, 1-year contract with opportunity for extension 

• Location: Remote, anywhere in Canada

• Application Deadline: December 1, 2024

• Start Date: January 6, 2025 (flexible)

About Us 

Women in Urbanism Canada (WIUC) is a women-led community working to transform Canadian cities into more equitable, enjoyable, and sustainable places for everyone.

About the Role

The Project Coordinator will be the second paid staff position at WIUC, working under the guidance and supervision of the Executive Director, with support from the Board of Directors. The focus will be to advance existing organization activities and support the implementation of strategies, policies, and procedures.

Responsibilities

Administration

• Manage organization email accounts, documents, and folders

• Maintain current records of By-Laws, Policies, Minutes, etc., 

• Manage accounts, passwords, and renewals

Governance 

• Support Board of Directors administration 

• Administer the membership program, including coordination of AGMs/SGMs

• Recruit, onboard, and support volunteers

• Work with external consultants (e.g., EDI consultant, Web/Graphic Designer, Capacity Building consultant, Translator, Bookkeeper, etc.)

Finances

• Support funding proposals and grant applications

Communications 

• Administer the organization website, including blog development, analytics tracking, and associated plug-ins

• Develop monthly and quarterly newsletters

• Manage social media channels and create engaging content 

• Respond to partnership and outreach inquiries

Qualifications & Skills 

• University and/or college degrees in relevant area of study (e.g., gender studies, urban planning, design) or equivalent experience

• 2+ years in a comparable project coordination role in the non-profit sector or equivalent experience

• Exceptional interpersonal and organizational skills

• Knowledge of intersectional feminism and urban design principles

• Governance skills related to board and membership coordination

• Fund development skills related to grant writing, fundraising, and revenue generation

• Communications skills related to website management, social media, emails, presentations, etc.

Assets

• Fluent in multiple languages

• JEDIIA applicable experience

• Familiarity with Squarespace, Google Suite, Zoom, and other digital tools

• Graphic design skills 

• Photography and videography skills

Perks

WIUC strives to be an exceptional employer that champions equitable working conditions. The organization shall offer the following perks, with additional benefits to be established: 

• Ability to work flexible hours throughout the week

• A remote workplace that supports work life balance

• A monthly remote work stipend and/or co-working space allowance

• Health and wellness coverage

Application

If the Project Coordinator role is of interest and you believe you can fulfill the key responsibilities of the position (even if you don’t meet all of the qualifications!), we encourage you to submit your application via email to hello@womeninurbanism.ca with the subject line including “Project Coordinator” before December 1, 2024. 

Your application should include your cover letter (1 page maximum) and resume (up to 2 pages) in one document (PDF) labeled with your first and last name and the position title (e.g., JaneDoe-ProjectCoordinator). 

We encourage applicants to self-identify their equity-deserving identities (BIPOC, LGBTQ2S+, Disabled, etc.) in their applications and/or via email to support us in prioritizing the inclusion of diverse identities and experiences on our team.

All applicants should be legally eligible to work in Canada.

Selection

Applications are thoroughly reviewed and evaluated using a screening matrix that weighs various factors related to qualifications and skills. The top candidates are identified by the hiring sub-committee and will be contacted for an interview. Interview questions shall be provided in advance and the interview should last approximately one hour. The top candidate(s) will be asked to provide 2-4 references to support reference checks. The chosen candidate will be recommended to the Board of Directors, and if approved, an offer will be made. 

We sincerely thank all applicants, but please note that only applicants selected for an interview will be contacted directly. 

WIUC adheres to the Canadian Human Rights legislation and is committed to developing inclusive, barrier-free selection processes. If requested, we will provide any accommodation measures needed to enable a fair and equitable hiring assessment. Information received relating to accommodation measures will be addressed confidentially.

If you run into technical challenges while applying or have questions, please contact us at hello@womeninurbanism.ca.